2023 is just around the corner, and we have already started with Christmas celebrations and new year’s resolutions. If you are thinking of getting the right HRMS for your company, now is the ideal time to think of the modern features of the latest HRMS platforms.
Technology has always aided the HR team in undertaking their tasks efficiently since the advent of computers. It has vastly reduced the time taken to undertake their daily tasks. It has enabled them to focus on other significant processes than repeatedly undertaking the same administrative responsibilities.
Hence let us check out the top 8 advanced technologies used in modern HRMS platforms:
Analytics and reporting are essential for the efficient functioning of the human resources department. Technology has already helped it by automating the report generation process. However, modern technology is taking it one step further by analysing the reports, providing predictions, and making calculated guesses.
Using this technology, the HRMS can predict whether an employee plans to leave the company, as it can detect a decrease in productivity. Another scenario would be when the software detects disengagement by increased frequency of leaves. Modern HRMS analyses such behaviour with the help of artificial intelligence and predicts such issues before they happen so that HR can take preventive measures.
Augmented Reality & Virtual Reality
With the recent global pandemic, there has been a renewed interest in remote and hybrid onboarding and working. As a result, companies are taking the help of modern technologies such as Augmented Reality (AR) and Virtual Reality (VR) to generate interest in candidates to opt for their companies. As a result, the candidates are effectively engaged and feel optimistic about working in a company which employs the latest tech even for onboarding.
VR is also helping the candidates understand their responsibilities in a safe environment. Companies are already using VR technology to conduct virtual interviews and training sessions, which are more interactive than their ‘traditional’ counterparts.
Artificial Intelligence (AI) has become a staple of HRMS since its widespread adoption. HR chatbots are become popular among employees due to the added ease of interactivity. Similarly, AI is used to learn human behavioural patterns and provide predictive analytics that helps HR take preventive measures against unfavourable incidents.
AI has also proved effective in improving the efficiency of processes by analysing them and helping to understand where optimisations are required. AI also helps reduce unconscious bias by ‘thinking’ solely in business. AI can also understand the needs of an employee and choose the ideal reward for them effectively to ensure maximum engagement.
Blockchain technology has multiple uses, and data security is one of its best use cases. Digitalizing documents and data have necessitated additional security checks for the HR department to ensure their authenticity. As data integrity and access management grow, blockchain is the ideal solution to tackle data verification issues.
HRs can use blockchains to verify data such as educational qualification documents for candidates, time and attendance information for employees, salary, previous employment data, etc. Being on the blockchain ensures that the data is authentic while streamlining the data verification process.
Technology also plays a vital role in automating multiple aspects of recruitment. With the help of an Applicant Tracking System (ATS), recruiters can shortlist relevant candidates quickly, as the systems can parse through thousands of resumes in minutes. Similarly, modern ATS even employ AI to judge whether a candidate would be a good fit for a particular position based on their social media profile.
Businesses are also employing automated chatbots and auto-filled forms to gather candidate data from their social media profiles to encourage candidates to share their details. Automating the process also improves efficiency, leaving the HRs more time to undertake other tasks, such as conducting interviews.
Internet of Things
The Internet of Things (IoT) has already taken the world by storm, and its popularity is increasing daily. It is also poised as a game-changer for the HR industry since there are various use cases. For example, employers can keep track of their employees’ location with dedicated smartwatches. Similarly, it can track their health to understand any issues and notify them early for preventive care.
IoT devices can also be used to mark the employees’ attendance, as they can easily track their location or faces. It can also be used to improve workplace security and monitor employees for their physical safety n hazardous work conditions. These applications ensure that the employees feel secure at their workplace.
The cloud computing infrastructure has streamlined employee management with cloud-based HRMS and databases. It helps the employees stay in touch with their companies round the clock. Such HRMS also has dedicated mobile apps allowing staff members to download reports and payslips or apply for leaves from anywhere.
A cloud-based HRMS also helps the HR team avoid paperwork. As mentioned above, modern HRMS also employs blockchain to verify documents’ authenticity. Having such a streamlined approach to various HR tasks helps speed up the process and ensure the safety and integrity of the data being operated on.
Biometrics is already playing a massive role in improving employee attendance. Companies have already adopted facial and fingerprint scanners to ensure foolproof attendance. In most cases, it is very hard to manipulate the data once captured, as they are secured using military-grade encryptions. As a result, biometric scanners help avoid many common issues with attendance, such as time theft and buddy punching.
With the integration of modern technologies such as cloud computing and IoT into HRMS, biometrics is poised to play an even more significant part in employee management. Soon, employees will not be required to punch in their attendance; machines will recognize and mark their attendance as soon as they enter the company premises. It will lead to better employee engagement and better time-tracking for the HR department.
Technology is a marvellous tool; with its help, the HR department can take its employee management to the next level. It will result in optimized HR teams that can keep employees engaged and fulfil the organizational goals and objectives.
Modern HRMS platforms are powerful software that takes the help of multiple technologies discussed in this article to ensure a productive and engaged workforce. It supports the HR team in undertaking their duties efficiently and helps the organization achieve its maximum potential.
John Paul Davis is a content writer with Pocket HRMS, an innovative AI-driven cloud-based HR software provider in India with over a decade of loyal clientele. His handiwork usually reflects the latest technologies in the HR domain.